Privacy Policy
Kajaari Adventures, LLC | Last updated: May 2026
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This Privacy Policy explains how Kajaari Adventures, LLC collects, uses, stores, and protects your personal information when you use our website or services. Please read it carefully. By using our Site, you agree to the practices described here.
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Who We Are
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Kajaari Adventures, LLC ("Kajaari Adventures," "we," "us," or "our") is a boutique travel planning service based in Washington State and registered as a Washington State Seller of Travel (Registration No. 604-758-045). This Privacy Policy applies to www.kajaariadventures.com (the "Site") and all services we offer. Questions about this policy may be directed to ariana@kajaariadventures.com or by phone at (404)997-9919.
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Information We Collect
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Personal information you provide directly: When you contact us, submit an inquiry form, subscribe to our newsletter, or engage our services, we may collect your name, email address, phone number, travel preferences, travel dates, passport details (where required for booking), and payment information. You may visit our Site anonymously; we only collect personal information you voluntarily submit.
Non-personal and technical information: When you visit our Site, we may automatically collect non-personal technical information such as your browser type, device type, operating system, IP address, pages visited, and time spent on the Site. This information is used in aggregate to improve our Site and services and is not linked to your personal identity.
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Cookies: Our Site may use cookies — small text files placed on your device — to enhance your browsing experience and track how our Site is used. You may configure your browser to refuse cookies or to alert you when cookies are being sent; however, some parts of our Site may not function properly without them. We do not use cookies to collect personal identification information without your consent.
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How We Use Your Information
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We use the information we collect for the following purposes:
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To provide and deliver our services — including planning itineraries, confirming bookings, and communicating with you about your travel arrangements.
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To respond to inquiries — when you contact us through the Site or by email, we use your information to respond to your requests.
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To send communications — if you opt in to our newsletter or mailing list, we will send you updates, travel inspiration, and company news. You may unsubscribe at any time via the link in any email we send.
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To improve our Site and services — we use aggregated, non-personal usage data to understand how visitors interact with our Site and to improve its content and functionality.
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To comply with legal obligations — we may use or disclose your information where required by law, court order, or government regulation.
We will not use your personal information for any purpose materially different from those listed above without first notifying you and, where required, obtaining your consent.
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How We Share Your Information
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We do not sell, rent, or trade your personal information to third parties. We may share your information in the following limited circumstances:
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With travel suppliers — when you engage our services, we share necessary booking information (such as your name, passport details, and travel dates) with airlines, hotels, tour operators, and other suppliers required to fulfill your travel arrangements. These suppliers have their own privacy policies and are independently responsible for how they handle your data.
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With service providers — we may use trusted third-party platforms to operate our business, such as email marketing tools (e.g., Mailchimp or similar), website hosting, and payment processors. These providers are authorized to use your information only as necessary to provide services to us and are contractually obligated to protect it.
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For legal compliance — we may disclose your information if required to do so by law, subpoena, court order, or government request, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
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Aggregated data — we may share non-personally identifiable, aggregated demographic information with business partners or affiliates for analytical purposes. This data cannot be used to identify you individually.
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Data Retention
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We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including providing our services, maintaining business records, and complying with legal obligations. For active clients, we retain booking and correspondence records for a minimum of seven (7) years in accordance with standard business and tax record-keeping requirements. For newsletter subscribers or inquiry contacts who do not become clients, we retain your information until you unsubscribe or request deletion. When personal information is no longer needed, we delete or anonymize it securely.
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Your Rights as a Washington State Resident
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If you are a Washington State resident, you have the following rights regarding your personal information under applicable Washington State privacy law:
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Right to access — you may request a copy of the personal information we hold about you.
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Right to correction — you may request that we correct inaccurate or incomplete personal information.
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Right to deletion — you may request that we delete your personal information, subject to certain legal exceptions (such as retention required for completed transactions or legal compliance).
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Right to opt out of sale — we do not sell your personal information. This right is therefore already satisfied by our practices.
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My Health MY Data Act (RCW 70.372) — to the extent we collect any health-related personal data (such as medical condition disclosures made for travel planning purposes), you have additional rights under Washington's My Health MY Data Act, including the right to confirm collection, access, and deletion of such data.
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To exercise any of these rights, please contact us at ariana@kajaariadventures.com. We will respond to verified requests within 45 days. We will not discriminate against you for exercising any of these rights.
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Children's Privacy
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Our Site is not directed to children under the age of 13 and we do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has submitted personal information to us, please contact us at ariana@kajaariadventures.com and we will promptly delete that information. When minors are included in travel bookings, all personal information related to the minor is provided and managed by their parent or legal guardian, who is responsible for ensuring consent on the minor's behalf.
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Data Security
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We implement industry-standard security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include secure data storage, limited access controls, and use of reputable third-party platforms with their own security certifications. However, no method of transmission over the internet or method of electronic storage is completely secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee absolute security. You provide information to us at your own risk.
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Third-Party Websites
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Our Site may contain links to third-party websites including those of our suppliers, partners, and affiliates. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policy of any third-party site you visit. This Privacy Policy applies only to information collected by Kajaari Adventures through our Site and services.
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Updates to This Privacy Policy
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Kajaari Adventures reserves the right to update this Privacy Policy at any time. When we make material changes, we will update the "Last updated" date at the top of this page and, where appropriate, notify active clients by email. We encourage you to review this page periodically. Your continued use of the Site after any changes are posted constitutes your acceptance of the updated Privacy Policy.
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Acceptance
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By using this Site, you acknowledge that you have read and understood this Privacy Policy and agree to its terms. If you do not agree, please discontinue use of the Site.
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Kajaari Adventures, LLC | Washington State Registered Seller of Travel No. 604-758-045
Privacy questions: ariana@kajaariadventures.com | (404)997-9919
